Description

Project Management
June 2024 Examination
1. Radhika Sharma owns a business specializing in handcrafted Indian fragrance
candles. Her candles are made using a unique blend of aromatic ingredients sourced
from various regions of India, including Sandalwood, Jasmine, Rose, Lavender,
Patchouli, Vetiver, Cedarwood, and Nag Champa. As of September 10th, 2024, all
ingredients are available in her inventory except for Vetiver and Nag Champa, which
are on backorder. These two ingredients are expected to take 3 more days to arrive at
inventory. Radhika placed an order for all the ingredients a week ago to fulfill an
upcoming consignment of 500 candles.
Currently, Radhika’s team members, Ananya and Priya, are hand-pouring the candle
wax into molds, a process that takes approximately 2 days. Meanwhile, Aarav and
Rohan are preparing the fragrance blends using available ingredients, they will
complete this in 1 day time. Aradhya is in charge of setting up the packaging station,
this plan of hers is expected to be finalized by the end of day. while Divya and Ishan
have ordered custom packaging materials, which are expected to arrive in 3 to 4 days.
Once the packaging materials arrive, they will commence the packaging process.
Task/Activity Order:
• Order all ingredients.
• Store ingredients in inventory.
• Hand-pour candle wax into molds.
• Prepare fragrance blends.
• Set up packaging station.
• Order custom packaging materials.
• Package candles.
• Prepare for dispatch.
You can visualize this information on a task board for today (12th September 2024),
organizing tasks in a linear order and tracking their progress as they move through
different stages. (10 Marks)
Ans 1.
Introduction
In the realm of small businesses, efficient project management is crucial for success,
especially for companies like Radhika Sharma’s, which specializes in handcrafted Indian
fragrance candles. This case study explores the intricacies of managing a business where
production involves multiple, time-sensitive steps, from sourcing raw materials to the final
dispatch of the product. With the unique challenges presented by supply chain dependencies
and team coordination, the focus here is on tracking the progress of tasks on a specific day—
September 12th, 2024. As Radhika’s team juggles various stages of production, including
ingredient procurement, candle formation, and packaging, the efficacy of their project
management techniques becomes evident. This scenario serves as a microcosm of broader
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2. You are tasked with organizing an Excel workshop scheduled for 2 days at your
college NMIMS premises aimed at final year MBA students. The workshop, priced at
2000 INR for the entire duration, requires meticulous planning and execution to ensure
its success. As the student organizer, you have enlisted a team of 7 individuals from the
3rd year of the BBA program to assist in various aspects of workshop management.
Work Breakdown Structure (WBS): Level 0: Excel Workshop Organization
• Preparation Phase
Define Workshop Objectives and Agenda Allocate Responsibilities to Team Members
Establish Budget and Financial Planning
• Marketing and Promotion
Design Workshop Brochure
Promote Workshop Among MBA Students
Utilize Social Media Platforms for Promotion
• Logistics Arrangements
Book College Premises for Workshop
Coordinate with Administrative Office for Permissions
Ensure Availability of Computer Lab with Internet Access
• Faculty and Administrative Liaison
Liaise with 2 Faculty Members for Workshop Content Coordinate with Administrative
Office for Workshop Logistics Confirm Availability of Required Classroom Amenities
• Registration Management
Develop Online Registration Portal Monitor Participant Registrations Handle Payment
Processing
• Meal Coordination
Coordinate with Ground Floor Dining Hall for Meals
Ensure Provision of Breakfast, Lunch, and High-Tea
• Workshop Materials and Equipment
Prepare Workshop Kits or Takeaways
Coordinate with IT Team for Computer Lab Setup
Arrange Required Classroom Equipment
• Workshop Execution
Ensure Smooth Flow of Workshop Sessions
Handle Participant Queries and Concerns
Facilitate Interaction Between Participants and Instructors
Post-Workshop Activities
• Gather Feedback from Participants
Assess Workshop Effectiveness
Document Lessons Learned for Future Workshops
Assigned Team Members:
 Akshay
 Divya
 Aarav
 Ishika
 Arjun
 Ananya
 Rahul
Your task is to oversee the organization of the Excel workshop by ensuring each task is
efficiently managed and executed by the assigned team members according to the
provided Work Breakdown Structure.
Note: You as a leader are free to assign tasks to team members. (10 Marks)
Ans 2.
Introduction
Organizing a two-day Excel workshop at NMIMS for final-year MBA students is an
ambitious endeavor that necessitates careful planning and coordination. As the student
organizer, my primary responsibility is to ensure that each aspect of the workshop—from its
conception to execution—is meticulously managed. To achieve this, I have enlisted a
dedicated team of seven third-year BBA students, each bringing unique skills and enthusiasm
to the project. The workshop, priced at 2000 INR, aims not only to enhance the participants’
Excel skills but also to foster networking and collaborative learning among peers. This
structured event will follow a detailed Work Breakdown Structure (WBS) to streamline
processes such as preparation, marketing, logistics, faculty coordination, registration
3. Mahesh Enterprises is planning to establish a new grocery store in a busy
neighborhood in Mumbai, India. The store will offer a wide range of products including
fruits, vegetables, grains, spices, dairy, and household essentials. Before the store can
open its doors to customers, several tasks need to be completed:
a. Draw Activity on Arrow, write project completion time in the conclusion. (Draw the
diagram using MS word only) (5 Marks)
Ans 3a.
Introduction
Mahesh Enterprises is embarking on the exciting project of opening a new grocery store in a
bustling neighborhood of Mumbai. This venture will require meticulous planning and
organization to ensure that all necessary steps are efficiently executed before the store’s grand
opening. Key to this planning is developing a clear visual project management tool such as an
Activity on Arrow (AoA) network diagram, which will map out the critical tasks and their
b. Draw Activity on Node, write project completion time in the conclusion. (Draw the
diagram using MS word only) (5 Marks)
Immediate Activity Description Predecessor
Duration
(weeks)
A
Conduct market
research and identify
potential locations for
the store.
– 6
B
Develop the initial
layout and design of the
store, considering space
optimization and
product display. – 8
C
Obtain approval from
the local municipal
corporation for
establishing the store.
A, B 12
D
Select an architect or
interior designer to
finalize the store layout
and interior design.
C 4
E
Establish a budget for
purchasing inventory,
setting up
infrastructure, and
hiring staff. C 6
F
Finalize the store layout
and interior design with
the selected architect or
interior designer.
D, E 15
G
Secure financing
from a bank or financial
institution for the store
setup.
E 12
H
Recruit and hire staff
for various roles
including store
managers, sales
executives, and support
staff. F, G 8
Ans 3b.
Introduction
Mahesh Enterprises is poised to open a new grocery store in Mumbai, necessitating a wellcoordinated
series of pre-launch activities. To streamline these tasks, an Activity on Node
(AoN) diagram proves invaluable, providing a visual representation of all project activities,
their sequential relationships, and duration. This approach is pivotal in identifying the critical
path and ensuring efficient project management, culminating in the successful launch of the